Groups

frequently asked questions

how many can we accommodate?

Our total maximum accommodation is 35, based on double or full occupancy in all beds and rooms. It really depends on your group’s needs and make up. It helps to look at the property map and the floor plan for each house, to see the bed and room layout. Simply put, for groups, renting the full Finca we have:

5 separate houses of different sizes, with a total of 11 bedrooms and 3 other living rooms with day beds.

with a total bed count of:

  • 11 queen beds
  • 6 twin lofts
  • 7 twin beds and day beds
  • 9 twin floor futons (3 on frames & 6 mats)
What does my group need to pack, and what does la finca provide? In addition to the place — the pool, the hammocks, and our three acres with whatever fruit is in season (which we are happy to share), the finca shares our:

  • Fully equipped, albeit mismatched, kitchens with all linens, cloth napkins and cleaning supplies (we don’t use disposable products — paper napkins and paper towels).
  • BBQ grills — if you plan to use them, please be sure to bring charcoal & lighter fluid
  • Laundry facility
  • ​All bed linens, beach and bathing towels
  • Variety of coolers, snorkel gear, boogie boards, beach chairs and toys.
  • Books and board games
  • Hand soap, and sometimes we have shampoos, bug repellent, and sunscreen, to share as well, but best to bring your own
  • Unlimited complimentary wifi at Casa Grande and portable wifi hotspot for $5/pp in other houses
  • Our Presentation Package — includes bluetooth dvd player & screen, audio dock, & white board
  • Cribs for a one-time, $25 set-up fee
Are your rates for renting the whole Casa Grande or Finca per person or per night?The rates quoted on our website are a flat rate for any number of guests up to the maximum. We have a daily extra person charge if your group exceeds our standard.

If Casa Grande is rented by our group, will other guests have access to it’s kitchen, decks, etc?No, when rented privately, it’s your groups private house. Common areas such as the salt-water pool, and grounds are still available to all guests. When reserving the whole finca, the whole place becomes your group’s own private getaway.

What are some other services la finca can help me arrange?Although we are essentially a staff of two, so we try our best to help with all your questions and needs. so with notice, and depending on the season, we can either arrange or point you to extras as well:

  • Catering for your whole stay, part of it, or just a meal, or two, from gourmet to camp-cook style.
  • Excellent babysitting
  • Event & wedding planning​ (we can get you started & offer a budget-friendly planning service, if you need more help)​
  • ​Transportation
  • Cultural & outdoor activities
  • Sustainability & environmental education
  • Amazing on-site massage
  • Yoga classes
Does la finca provide transportation to and from the ferry or airport, etc?No, but we have some great group publicos we can refer you too. These can be arranged to be your on-call, or prearranged driver for your entire stay.

About how much does a publico van cost from la finca to Esperanza and the ferry port? Would a group of 11 fit into one van?Yes, 11 fit in one van, they can hold up to 16 each. Typically, $5/pp one-way. Trips to beaches in the refuge, may be a bit more.

Is this publico service also what you would recommend for the main island when getting to and from the SJU airport to the ferry port, or would you recommend renting a vehicle and parking it in the lot?A publico is the best way for groups traveling from SJU to the Fajardo ferry port. A large group would run around $150 rate/one-way for a private van.

Do people buy ferry tickets in advance or just a first come first serve basis, and what about delays? Is there a website for the ferry to check schedule in advance?It’s very interesting. Parts of Puerto Rico can look a lot like parts of the US, with Walmart and Home Depot, etc. BUT — when you deal with the ferry, you start to experience how very different our two cultures are. Puerto Rico Port Authority is the official website for ferry, but there’s not much info there. You can access the current ferry schedule here. It’s best to arrive as early as possible to get in line for purchasing tickets. ​The window is generally opened 1 hour before each ferry departure. It​’s sometimes full for the ferry you’d like to take and may be necessary to wait until the next one. Locals and those with disabilities or with advance cargo reservations are given first priority so there is no way to tell what the situation will be for any particular day. It is best to never plan to take the last ferry schedule for any given day. Staying flexible, going with the flow, and traveling with food for snacks and a good book is helpful.

Speaking of ferries, is there food for sale on the ferry?There is a pizza place located in the Fajardo ferry terminal that sells refreshments and pizza, as well as some local fare and snacks and at the Vieques port you can usually find a few vendors selling refreshments & snacks and few restaurants nearby (although some can be a bit seasonal).

What’s the cost per person for your grocery service?Our grocery service is a 20% fee of the total grocery bill, so your cost per person would be based on your grocery preferences. We can sometimes do camp​-​style cooking​ ​for ​$25/hr…just ask, if this is an option for your group. For catering from an off-site source, we have some great recommendations we can share with you.

Is there any additional info that would be helpful for me to consider?You bet. When you make your reservation you will get our tips & tricks page with more detailed info to make planning your trip that much easier. It includes suggestions on how to get here and around, fun things to do around our island, restaurants, car rentals, etc. Also, our website is full of information about la finca and Vieques…so dig into it — the about and travel info sections especially. The more you and your group know about the place, the better time y’all will have.

Do we need to book bio bay, sailing and snorkeling in advance and which companies would you recommend?Usually between May and December, (our slow season) excursions can be arranged on the day or the day before (sailing trips — usually best to schedule those in advance as they can fill up and have limited availability) and in high season, especially in holiday or school break weeks, it’s important to make them a week or several days in advance. We are happy to share our favs…just ask!

Are there other groups to contact that have stayed there?We have had scores of yoga, educational, family reunion, church, summer camp, service group and adventure-travel groups stays, as well as wonderful weddings. Check out our reviews on tripadvisor but the biggest reference we can give is that these groups keep coming back year after year!

Can the finca help with marketing our group retreat?Yep. Happy to post about it to our fb page, to our dedicated customers. And, at times, we partner with retreat organizers, and mail to our guests list. Call to share ideas.

Can I ​hold dates without a credit/debit card or paying a deposit?Sorry we can not. Please see our group policies for how to make your reservation, blocking confirmed dates, and deposit info.

What are the house rules?

  • No pets please.
  • The finca’s buildings are non-smoking.
  • Check-in & out: is generally 3pm and 11am, this is flexible, just ask if you need to change.
  • Quiet hours are 10pm – 8am.
  • For everyone’s happiness we try to be the island’s quiet place, if you’re major or late night party-ers, you’ll likely be happier staying in Esperanza.
  • Groups are asked to leave kitchens clean with dishes done, bed linens stripped.
  • Linens are changed weekly.
  • ​We strive to keep things very tidy, and avoid using toxins of any kind. That means you may likely see a few bugs and critters. If that sounds creepy to you, you probably want to stay elsewhere.
I have more questions, who do I contact?
Email or call us!